WorkCentre 604S14200 ® Pro 65/75/90 Network Installation Instructions Read this before installing Distribute Materials Xerox installation personnel deliver, unpack, and install the printer. They identify the documentation needed to support your printer. Materials may vary depending on model and options installed. Locate and distribute the following materials as instructed below. This document - For the System Administrator. Page 4 - Connect the Printer to a Network 5 - Enable Scanning and E-mail Options 6 - Enable the Fax Option 7 - Enable the Network Accounting Option 8 - Enable Universal Serial Bus Printing 9 - Enable Image Overwrite Security 11 - 100BaseT Ethernet 13 - Static (Manual) TCP/IP Addressing 15 - Dynamic TCP/IP Address Assignment (DHCP/BOOTP/RARP) 17 - Novell NetWare 4.X and 5.X NDS 19 - UNIX / Linux (Solaris/SunOS) (HP-UX) (AIX) 21 - Microsoft Windows 2000 LPR and IPP Printing 23 - Microsoft Windows NT 4.0 Server (TCP/IP) 25 - Microsoft Windows (NetBEUI) Peer-to-Peer Networks 27 - WINS (Windows Internet Name Service) 29 - Apple Macintosh (AppleTalk) 31 - Port 9100 TCP/IP Printing 33 - E-mail 37 - Image Overwrite Security 39 - E-mail at a Glance Other Documentation: CD Pack · Getting Started Leaflet ­ For the Machine Administrator/Operator. It provides steps to install the Customer Documentation CD on a PC and the Environment, Health, and Safety information. Read and keep for reference. · Information CD ­ For the Machine Administrator/Operator. Install the contents of this training CD on a public server on your local area network for all users to access. · Customer Documentation CD (x2) ­ Both CDs are the same. They contain PDFs of the user documentation that are suitable for on-screen viewing or hard copy printing. It is recommended that you copy the User Guide and the Features at a Glance files to a public server on your local area network to provide your users easy access. CentreWare - Give these to the System Administrator · Network Scanning Services · Scan to PC Desktop Standard · Scan to PC Desktop Deluxe 3 604P14400 Connect the Printer to a Network 1. 2. · · · · See page titled 100BaseT Ethernet. Consult the System Administration Guide (PDF file) located on the Customer Documentation CD, in the Customer Information Pack for a more in-depth explanation. For Wireless connection see System Administration Guide Supplement for more information. Select the appropriate Network or Protocol page in this document to finish the Network connection. Locate the CentreWare® Print & Fax Drivers CD located in the CentreWare Network Services Pack. Refer to the Getting Started With Network Services guide. Load the drivers, test the system and distribute the print drivers to users. Note: In addition to print and fax drivers, the CentreWare Network Services Pack contains a number of useful tools such as: CentreWare Print & Fax Drivers CD · TIFF/PDF Submission Tool · Font Management Utility · Xerox Printer Configuration Utility · Xerox Printer Installation Utility CentreWare Printer Management CD · Links to download Device Admin Wizard and Device Discovery · Additional tools are available on this CD Refer to the Getting Started with Network Services guide for more details. 604P14400 4 Enable Scanning and E-mail Options If you only received Basic Network Scanning plus E-mail, follow the instructions in step 1. If you also received CentreWare Network Scanning (Standard or Deluxe), follow the instructions in steps 1 and 2. When these options are enabled, you can convert paper documents into digital images. The scanned images can be sent directly to network repositories or attached to an e-mail message sent directly from the printer. The printer offers a range of walk-up e-mail features. You can search and select addresses using an existing company network e-mail address book or an address list downloaded to the machine. Or type an e-mail address using the standard keyboard provided on the touch screen. You can also activate Authentication (security) which requires users to complete a valid network or optional guest login sequence before accessing optional features such as e-mail, scanning and fax. 1. Enable E-mail, Authentication and Basic Network Scanning · · To enable and configure servers for the E-mail and Authentication features, follow the instructions on the E-mail page included in this document. To enable Basic Network Scanning, use the printers Internet Services (embedded web server). Consult the System Administration Guide (pdf file) located on the Customer Documentation CD, in the Customer Information Pack for a more in-depth explanation. 2. Enable CentreWare Network Scanning · Locate the CentreWare Network Scanning Services Pack. Refer to the Getting Started With Network Scanning Services Guide and the System Administration Guide for help to install, configure, and use the scanning features. To install Scan to PC Desktop (Standard or Deluxe) or other Image Management applications, follow the installation instructions included with your Image Management application. If using CentreWare software, you can also configure your printer to scan to e-mail destinations via a CentreWare Network Scanning Services distribution server or Microsoft Exchange Public Folders. You can also create a scanning template repository for use by multiple printers rather than recreate them for each machine. Locate the CentreWare Network Scanning Services Pack to obtain the software and installation instructions for these options. Refer to the Getting Started with Network Scanning Services Guide. · · 5 604P14400 Enable the Fax Option Follow the steps below to make the printer a more complete part of your business process. 1. Install the Network Fax software and any hardware on a network server using the vendor's documentation that accompanied the Network Fax components. 2. Establish the Fax repository. Refer to your vendor's Network Fax documentation for more information 3. Set up the printers Fax Repository Settings. Use the System Administration Guide (pdf file) located on the Customer Documentation CD in the CD Pack to assist you. 4. If necessary, deploy client software, such as drivers, to enable faxing from the PC desktop. These drivers should be supplied as part of the network fax software. 604P14400 6 Enable the Network Accounting Option Follow the steps below to make the printer a more complete part of your business process. 1. Set up the Network Accounting feature on your printer. Refer to the System Administration Guide (pdf file) located on the Customer Documentation CD in the CD Pack for details. 2. Install and configure the Network Accounting software using your vendor's documentation. This will allow you to connect the printer on your network, create user accounts, and set up reporting. 3. Enable the Network Accounting option in the CentreWare print drivers. The print drivers are part of CentreWare software. Instructions for print driver setup are found in the CentreWare Print & Fax Drivers Guide (for Windows and Macintosh) (pdf file) located on the CentreWare Print & Fax Drivers CD, in the CentreWare Network Services Pack. The drivers are distributed without the Network Accounting option enabled. Users will need to enable the accounting option. 7 604P14400 Enable Universal Serial Bus Printing Follow the steps below to make the printer a more complete part of your business process. 1. Verify the USB Print Kit has been installed and the USB Printer Port has been enabled by printing a Configuration Report. See System Administration Guide Supplement for details on enabling the USB port. 2. Connect your printer to a PC with a standard USB peripheral cable. The PC will detect the USB device. If drivers are already installed, select the proper print driver. If the drivers are not installed, the system will ask to install printer drivers. Use the Printer Driver CD to install the proper print driver. 604P14400 8 Enable Image Overwrite Security Follow the steps below to make the printer a more complete part of your business process. 1. Image Overwrite Security enables On Demand Overwrite and Immediate Job Overwrite. to protect your classified or private information. · To enable and configure this security feature, follow the instructions on the Image Overwrite Security page included in this document. 9 604P14400 Notes: 604P14400 10 100BaseT Ethernet Before You Connect to a 100BaseT Ethernet Network The printer Ethernet Interface has speed settings of 10Mbps (10 Megabits per second), 100Mbps (100 Megabits per second) and Auto (AutoSensing). If your network has hubs or concentrators that have Auto-Sensing enabled, it is possible that if the printer is set to Auto, the hub/concentrator will not arbitrate to the correct speed. Before you connect the printer to your network, perform the procedure in the next column on this page entitled Go to the printer and... Go to the printer and... 1. Enter the Tools pathway a) Press the Access ( or ) button. b) On the keypad enter 1111 or the current password. Press the Enter button when finished. The Touch Screen will be used for the remainder of the data entry, unless instructed otherwise. 2. Set or Change the Ethernet speed. a) Press the Connectivity and Network Setup button. b) Wait for the screen to refresh and press the Physical Media button. NOTE: Auto-Sensing hubs may not arbitrate correctly with the printer when Auto is selected. If your hubs/concentrators support the 100BaseT speed it is recommended you select 100Mbps in Step d below. (Please be sure your Ethernet cable is Category 5) c) Select the desired Speed (10Mbps, 100Mbps, or Auto). d) When finished with your changes press Save. 3. Exit the Tools menu a) Press the Exit Tools button. NOTE: At this point the Network Controller is being reset and initializing with the new setup. When complete a Configuration Report will print. b) Obtain the Configuration Report page from your printer and verify that your settings have been retained. 4. 5. Connect your printer to the network with the appropriate cabling. Select the appropriate Network or Protocol Quick Install Card and continue with the configuration. 11 604P14700 Notes 604P14700 12 Static (Manual) TCP/IP Addressing Before You Start Verify the Ethernet connection is complete and the desired speed is set. Then return to this page. NOTE: By default, DHCP is enabled on the printer. This card will show you how to disable DHCP and manually set your TCP/IP information. 5. Disable Dynamic Addressing a) Press the Dynamic Addressing button. b) Press Disabled then press Save to retain the settings and return to the TCP/IP Settings screen. 6. Set the Host Name and TCP/IP Address a) Press the Name/Address button. Your printer supports printing from a variety of operating systems that support TCP/IP. The procedure contained on this page will enable you to connect your printer in any TCP/IP environment: Record the following information: Host Name ____________________________ IP Address ____________________________ Subnet Mask ___________________________ Default Gateway ________________________ 7. b) Press the soft buttons on the Touch Screen for each octet of the IP address and enter the numbers using the keypad. c) Press the Host Name button. d) When the soft keypad appears, type the host name EXACTLY as you want it to appear with correct case. When finished press the Save button twice to record the changes and exit to the TCP/IP Settings Screen. Set the Subnet Mask and Gateway a) Press the Subnet and Gateway button. b) Press the soft buttons on the Touch Screen one at a time for each octet of the Subnet Mask and enter the numbers using the keypad. c) Repeat this process for the IP Gateway address. When finished press Save to record the changes and exit to the TCP/IP Settings screen. NOTE: The Broadcast Address will be calculated automatically. 8. Enable lp or lpr printing (skip steps 8a-8c if you DO NOT want to print using lp or lpr). a) Press the Close button. b) Press the TCP/IP - Line Printer button. At the next screen press the Enable button. NOTE: While you can change the port number at which your printer will accept lpr print jobs it is recommended that you do this ONLY with extreme caution as most lpr spoolers are set to send print jobs to the default port. c) If you wish to change the lpr port for your printer press the Port Number soft button and enter the desired port number at the keypad. Press Save. Go to the printer and... 1. 2. Connect your printer to the network with the appropriate cabling. Enter the Tools pathway. a) Press the Access ( or ) button. b) On the keypad enter 1111 or the current password. Press the Enter button when finished. The Touch Screen will be used for the remainder of the data entry, unless instructed otherwise. 3. Enter the Network Setup menus a) Press the Connectivity and Network Setup button. b) Wait ...